At Summerseat Physiotherapy Clinic, we are committed to protecting and respecting your privacy.
This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you are agreeing to be bound by this policy.
Any questions regarding this policy and our privacy practices should be sent by email to email@example.com or by writing to Summerseat Physiotherapy Clinic Ltd, 14 Robin Road, Summerseat, Bury BL9 5QP.
Who are we?
We are Summerseat Physiotherapy Clinic Ltd, a team of Chartered Physiotherapists offering physiotherapy treatment services either at our clinic based in Summerseat, in our client’s home address or other community venue.
How do we collect information from you?
We obtain information about you when you contact us directly either by telephone, in person or via our website, for example, when you make an enquiry or subsequently, when you instruct us to provide physiotherapy services to you, to a member of your family or to someone on whose behalf you act.
How is this information used?
As healthcare professionals who provide you with care, we maintain records about you, your health, your care support and any treatment that we provide you with. These records help to provide you with the best possible healthcare.
Our records may be electronic, on paper or a mixture of both, and we use a combination or working practices and technology to ensure that your information is kept confidential and secure. Information and records which this Practice hold about you may include the following:
To manage an initial enquiry we would need to take details about you such as your name, a preferred treatment address (for providing an estimate of charges), your contact number and/or email address and a brief medical history.
On registration with our Practice we would expect to hold information relating to you as follows:
- Details about you such as your address, your date of birth, your carer, your Case Manager, legal representative and your emergency contact
- Any contact that our Practice has had with you such as appointments, conversations etc.
- Notes and reports about your treatment from us
- Details about your care and support
- Relevant information from other health professionals, relatives or those that care for you
How do we maintain confidentiality of our records?
We are committed to protecting your privacy and will only use information collected lawfully, in accordance with the Data Protection Act 1998 and GDPR Guidelines 2018.
Every member of staff working at Summerseat Physiotherapy Clinic Ltd has a legal obligation to keep information about you confidential.
We will only ever use or pass on information about you if others involved in your care have a genuine need for it. We will not disclose your information to any third party without your permission unless there are exceptional circumstances (i.e. life or death situations), where the law requires information to be passed on.
Who might you expect us to share your information with?
We may have to share your information, subject to agreement with the following parties:
- Family members or carers
- Case Manager
- Other healthcare professionals
- Our colleagues who may also hold a clinical duty of care to you
- Our business administrator for invoicing and audit
In some cases, you will be asked for explicit consent for us to share your information and this will be so when we are asked to disclose your treatment records to any third party.
We may also use external companies in the maintenance of our information technology. These companies are bound by contractual agreement to ensure information is kept confidential and secure. These company’s privacy statements can be found on our website.
Access to personal information
You have a right under the Data Protection Act 1998 to request access to view or obtain copies of what information the Practice holds about you and to have it amended should it be inaccurate. In order to request this, you need to make your request in writing to the Business Manager, Summerseat Physiotherapy Clinic Ltd, 14 Robin Road, Bury, BL9 5QP.
Change of details
It is important that you tell the person treating you if any of your details such as your name or address have changed or if any of your details such as your date of birth is incorrect for this to be amended. You have a responsibility to inform us of any changes so that our records are accurate and up to date for you.
The Data Protection Act 1998 requires organisations to register a notification with the Information Commissioners Office website www.ico.org.uk
The Practice is registered with the information Commissioners Office (ICO)
Who is the Data Controller?
The Data Controller, responsible for keeping your information secure and confidential is Summerseat Physiotherapy Clinic Ltd
Our website may contain links to other websites run by other organisations. This Policy only applies to this website, so we encourage you to read the Policies on the other websites you visit. We cannot be responsible for the Policies and practices of other sites even if you access those using links from our website.
In addition, if you linked to our website from a third-party site, we cannot be responsible for the Policies and practices of the owners and operators of that third-party site and recommend that you check the Policy of that third-party site.
Objections or Complaints
If you are happy for your information to be extracted and used for the purposes described in this privacy notice, then you do not need to do anything. If you have any concerns about how your data is shared, then please contact the Practice.
Should you have any concerns about how your information is managed at the Practice, please contact the Business Manager, Amanda Rothwell.
If you are still unhappy following a review by the practice, you can then complain to the ICO.